How a Remote Receptionist Service Can Transform Your Business

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Receptionists offer a personalized answering and scheduling service that is vital for many businesses. That said, keeping an in-house receptionist is not always practical or cost-effective. Additionally, many industries are moving toward a virtual or remote workforce to cut costs, while still keeping up with the increasing demands of consumers. A remote receptionist service can help transform your business and offer high-quality customer service without breaking the bank.

However, many small business owners question whether outsourced receptionist services are right for them. Every business is unique, so it’s important to do your own research and figure out if your business could benefit from a virtual receptionist. To help you in your research, let’s take a look at some of the benefits of acquiring a remote receptionist service for your business:

The Benefits of a Remote Receptionist Service

Greater Flexibility

With an in-house, full-time receptionist, you’re limited to answering phone calls during business hours. Alternatively, a virtual receptionist service gives you the flexibility to engage with customers at any hour, day or night. This way, you don’t need to worry about playing “phone tag” with your clients. More importantly, you don’t have to worry about customers or clients giving up entirely. Almost a third of calls that go straight to voicemail or similar automated processes get dropped. With a remote receptionist, you eliminate this problem entirely.

Decreased Overhead

Maintaining an in-house receptionist requires ongoing costs like training, salary, benefits, office space, as well as equipment and software maintenance. These expenses add up quickly, adding unnecessary costs and taking away from your ability to grow your business. With an affordable virtual receptionist, these costs are greatly reduced. You can run a thorough cost-benefit analysis of virtual receptionist pricing to see how much you would save in the long-term. Generally, the costs of a remote receptionist service are far lower than hiring and maintaining a full-time receptionist.

Higher Customer Satisfaction

Receptionists (remote or otherwise) add a personal touch that is lost with automated services like voicemail. Forming personal, human connections with your customers not only improves your overall customer service, but it also helps form long-lasting business relationships. A remote receptionist allows your customers to speak with a real person, increasing loyalty and trust in your business. Additionally, speaking with a live person reduces the risk of miscommunications or messages getting “lost in translation” via automated processes.

Increased Efficiency

Answering calls and scheduling meetings is a vitally important part of most business operations. Unfortunately, a high call volume can send many incoming calls to voicemail. When calls go directly to voicemail, it brings your business operations to a halt. A remote receptionist can screen calls, schedule appointments, and even personally deal with minor issues. Most importantly, a remote receptionist can forward incoming calls to the correct department or individual at your business without any delays.

Less Stress

When you pass your receptionist duties off to a third-party, it takes one more responsibility off of your business’ plate. As long as you choose a high-quality remote receptionist service, you can relax knowing that you’re customers are being created by a trained professional. Maintaining additional staff for receptionist services can be both costly and time-consuming. A virtual receptionist gives you more time and money to focus on the rest of your business.

Choosing the Right Live Receptionist Provider for your Business

Once you’ve decided to transform your business with a live receptionist provider, you will need to choose a company that can meet your specific needs. It may be tempting to go with a cheap virtual receptionist provider, but the low price might come at the cost of quality service. Why spend money on a low-quality receptionist that could end up driving business away?

When you hire the services of a remote receptionist provider, they become a virtual representative for your business. Choosing the right remote receptionist service will help you maintain the high standards of your business and build new customer and B2B relationships. Fortunately, Nexa provides professional receptionists and round-the-clock support to keep your business running smoothly.

Why Work with Nexa?

There are dozens of virtual receptionist providers on the market, but few can compare with the high-quality service and versatility of Nexa. Here are just a few of the advantages of choosing a Nexa remote receptionist:

  • Industry-Specific Solutions. No matter what kind of business you’re running, we have a remote receptionist service to meet your needs. NexaProfessional is designed to meet the demands of a wide range of industries, from Real Estate to Insurance. Additionally, we offer NexaMedical, NexaHomeServices, NexaPlus, and NexaSupport.
  • Professionally-Trained Receptionists. All of Nexa’s remote receptionists are trained to provide the best possible scheduling and answering services. Our receptionists undergo a rigorous training process that includes industry-specific courses. Additionally, our quality assurance team provides regular feedback to continuously improve our services.
  • 24/7 Live Coverage. Our remote receptionist service is perfect for international businesses that need to handle customer inquiries at all hours. Even if your business only operates in one time zone, you can benefit from 24/7 live coverage for customers who need assistance outside of your regular business hours.
  • Bilingual Support. Nexa offers bilingual receptionists to communicate with customers who require assistance in a foreign language. This helps break down barriers with your customers, potentially expanding your business to new markets and demographics.
  • High Conversion Rates. In addition to their standard training and industry-specific courses, Nexa receptionists are also taught how to identify qualified leads and prospects. Having a professional, knowledgeable Nexa receptionist answering your phones will ultimately lead to higher conversion rates and more revenue for your business.

Nexa has already answered millions of calls for businesses of all shapes and sizes. In addition to scheduling appointments and forwarding important calls, our services have helped generate over $100 million in client revenue. So, if you’re interested in acquiring a remote receptionist service that can help transform and grow your business, there’s no better solution than Nexa. 

If you have any questions left about Nexa and our services, do not hesitate to fill out the contact form above. We will be glad to hear from you!

Frequently Asked Questions

What can a live receptionist do for your business?

A live receptionist improves customer relations by making your business available 24/7. If a customer wants to call at a time or on a day when your business is usually closed, it’s not a problem. A live receptionist will be ready to pick up the phone and answer questions, schedule meetings, take down messages, and much more.

What makes the best live receptionist?

A good live receptionist answers phones and fulfills the basic responsibilities of an in-house receptionist. However, the best live receptionist goes beyond basic phone answering services. They help your business cultivate lasting relationships with customers and acts as a warm, professional voice for your company.

What is the best receptionist service on the market?

Looking for the best receptionist service? Look no further than Nexa. We provide virtual receptionists for dozens of different industries: law firms, small brick-and-mortar businesses, and everything in between! All of our receptionists are trained to provide high-quality, reliable receptionist services that will make a lasting impression with your customers.

Industries We Work With

With years of experience in multiple industry-leading software, our integration services have saved valuable time and money for business owners in many industries.

Client Reviews

Nexa helps me tremendously because they get me the information I need and they get it to me immediately…For me, using a virtual receptionist is a no-brainer. Any law firm that is not doing it is kind of living in the past. I think it’s what clients expect today.


We’re a small but growing business and we needed a partner to help us be able to cover the phones 24 hours a day. NexaProfessional made it possible for us to scale while keeping the quality of customer experience that we intend. Their people have been excellent.


We feel confident that everything is handled as well as if you were in the office with us. I have never had a customer complain about the answer or the response they got from one of the staff.